Headshot Booking Guide

Scheduling Information

Learn about and how to book us and how our photography service process works. 

We cover from how to prepare for your session to what you’ll receive as your final downloads.

Natural Light Indoor Headshot

Our Approach

The goal of a professional business headshot session is to develop an image that projects confidence, intelligence, and approachability.

Our team photographs in studio, outdoor and on-site. We specialize in natural light headshots, strobe flash headshots, and matching existing headshots to create a soft environmental look for each of our clients.

These sessions are designed to provide professional headshots while using classic photographic techniques that utilizes or mimics sunlight to enhance the light quality for each individual.



How do I schedule my headshot session?

To schedule your headshot photography session fill out the form at Book Now, or contact us directly by email for scheduling.

To secure your session date and time, 50% deposit and signed contract is required.

Payments will be invoiced and can be accepted through Square and Paypal. Contracts are sent upon confirmation of scheduling details. The remaining total will be due the day of your schedule headshot session.

For more details about booking the Natural Light Studio or on-site bookings visit Booking Headshot FAQ↗

Headshots for Interior Designers

How do I prepare for my headshot session?

First, it is highly suggested you get a good night sleep before your shoot. Drink water and allow for plenty of time to get ready. If you are not used to a makeup and hair routine, consider giving yourself a few minutes to apply foundation and a quick style. You’ll also want to pick out an outfit or two! Think comfort, and think layers.

Once we are on set I’ll take it from there, I’ll guide you through some simple poses, postures and techniques that can get us ready for your new headshot.

Visit How To Prepare For A Headshot Session for more details.

What are my location options for my headshot session?

All of our individual and team headshot sessions include the use of the Natural Light Studiolocated in northwest Portland, Oregon.

Other locations options are outdoor or on site at the client’s office.

At our studio the large windows allow the south facing light to illuminate the space providing diffused light for a soft flattering glow. You can choose from a handful of background colors, style set ups and posing furniture as options for your portrait. 

The studio has a beauty station for touch ups or for your professional hair and makeup stylist. There is also a wardrobe space which is great for selecting outfits.

No charge for on-site or outdoor sessions. Some charges may apply.

Natural Light Indoor Headshot

Best Times for Headshots

When using our 7ft umbrella and strobe flash, we can photograph during anytime of the day in almost any lighting condition.

The strobe flash set up can be used in the studio, outdoors and on site at the client’s office.

For natural light indoor studio sessions, morning and early afternoon to an hour before sunset works best. Same rule apples for indoor on location sessions.

For outdoor sessions the best time to photograph is in the late afternoon when the sun is low in the sky, early mornings are an option also. With the time of year in mind, the best shooting time is 1-2 hours before sunset, depending on the length of your session. If large window light is available on location early booking times are possible.

Choosing the Right Headshot Background

In our Natural Light Studio located in NW Portland, Oregon, we photograph with a white background for most of our headshots. Depending on the client’s needs, we can desaturate the background, add a gradient, or change the color completely.

Studio backgrounds can provide a solid-color for your professional headshots. For business professional photos the most commonly used color are shades of gray. Shades of gray are clean, classic and suitable for most industries and work great with your website and social medial channels.

For brands, we can customize the background color to match.

View our Studio Background Guide

What happens after the headshot session?

A proof gallery is emailed for you to review and choose your selections. 

Once selections are made they get professional retouching by our team and then are prepared for delivery. This can take 3-7 business days depending on quantity and scheduling.

Each image ordered outside the images in the package are $55 each, retouching, formatting for print and web use and copyright included. 

View our Proof Gallery Guide

What are the delivery details?

Each photograph selected from the proof gallery is retouched then formatted in three file formats for print and web.

Download delivery is provided through Dropbox for easy and quick use.

For more about what files sizes are commonly used, when to use the file sizes, and why clients use different file sizes view the Top 3 Digital File Sizes for Photos.

View our Headshot Retouching Guide

Headshots in Studio

Crop, Image Size and Resolution

An example of multiple crop options for each selection made from the proof gallery. Most images are in an 8×10 vertical and square crop. The horizontal crop is usually by request.

Three file sizes included in delivery

  • Print 12 inch long, 300dpi 5 MB
  • Large Web 2,000 pixels long, 72 dpi 1.5 MB
  • Website Sized 1,080 pixels long, 72 dpi 100 KB
Reviewers and Participants

Other Session Details

Hair and make up as a service is not included, however, it is highly recommended depending on the desired presentation.

View How to Prepare for a Headshot Session in our FAQ.

In poor lighting conditions, studio strobe lighting may be used as a way to mimic the natural lighting or any other desired style upon request for an additional costs.

Learn more about the photographer’s style and story by visiting About Erica.

Visit our Headshot Guides for more information.

Our Photographers

Meet the team of Erica J Mitchell Photographer: Erica, Jamie and Jodhi.

Our team photographs in studiooutdoor and on-site using natural light to create a soft environmental look for each of our clients. 

View one of our profiles to learn more and see our recent work. 

Head Photographer

Owner, Head Photographer

About Erica

Erica is the Owner and Head Photographer with over a decade of experience in headshot photography services. She earned her BFA in photography and design from The Art Institute of Portland.

Read more↗

Headshot of Erica J Mitchell Photographer Portland

Staff Photographer

About Jamie

Jamie Coughlin is a passionate photographer driven to create images that speak to the heart, document life and action. Her light-hearted personality and professional skills in composition, lighting and editing lead to unique imagery that is vibrant and energetic.

View Jamie’s Work↗

Headshot of Erica J Mitchell Photographer Portland

Staff Photographer

About Jodhi

Jodhi Mather-Pike is a staff photographer at Erica J Mitchell Photographer providing our clients with high quality natural light headshots at our Portland studio, on-site for company headshots and event photography services. He studied photography with the iconic Magnum Agency in Paris, France.

About Jodhi↗

Headshot Pricing

Learn about our individual headshot pricing, company team headshot pricing and team group photos.

How much do individual headshots cost?

Our individual headshot sessions start at $325 for 1 final photo. We have session packages for more time and more final photos for providing more photos for client’s website, social media and other marketing materials.

Individual Headshot Pricing is based on:

1. The amount of time used to photograph during your session. This determines how many images you’ll have to view in the proof gallery to make your selections.

2. The number of final retouched photos.

All pricing include
•  Session time
•  Studio rental
•  Number of high resolution fully edited photos delivered to you in an easy online gallery in large web and print file formats

Great for Business Owners, Entrepreneurs, Corporate Executives and Directors, Doctors, Residency Students, Lawyers, Therapists, Authors, Real Estate Agents/Realtors, Artists, and for those looking to updating your professional Linkedin profile photo.

Pricing for Individual Sessions

Get started by selecting from our 3 individual headshot sessions.

Our Basic, Classic, and Lifestyle sessions are custom made to provide the right amount of photography time and final image selections for your new Linkedin Profile and your website.

How much do Company Team Headshots cost?

We offer group headshot sessions for companies seeking new or updated headshots of their employees and teams. 

Team headshot sessions start at $240 per person for a group of two employees. The more emoployees at the session, the cheaper the price per person is.

Minimum two staff members required for group pricing.
Add a team photo for $55.

All Pricing Includes:

  1. Corporate group photography sessions (5-10 minute each)
  2. Proof gallery for selecting
  3. 1 final retouched photo in two file formats for print and web
  4. Image usage rights
  5. Includes Studio Rental
grid of 9 corporate team members with a gray background

Great for marketing executives, new hires, corporate events and retreats, hybrid and remote team in person workshops, and updating photos of your team members on your company website.

Corporate Team Headshot Pricing

1 person 20 min $325
See Individual Pricing for more information.
2 – $240 each
3 – $225 each
4 – $210 each
5 – $195 each
6 – $180 each
7 – $170 each
8 – $160 each
9 – $150 each
10 – $145.00 each
11 – $135.00 each
12 – $130.00 each
13+ $125.00 each flat rate

View Team Headshot Pricing

Add a Team Group Photo

While bringing your team together, add a team photo to share with your board members, share on your social media and on your website. Team photo add-on is an extra $55.00.

Have a question?
Visit our FAQ or Contact us.