Headshot Booking Guide
Scheduling Information
Learn about and how to book us and how our photography service process works.
We cover from how to prepare for your session to what you’ll receive as your final downloads.
Our Approach
The goal of a professional business headshot session is to develop an image that projects confidence, intelligence, and approachability.
Our team photographs in studio, outdoor and on-site. We specialize in natural light headshots, strobe flash headshots, and matching existing headshots to create a soft environmental look for each of our clients.
These sessions are designed to provide professional headshots while using classic photographic techniques that utilizes or mimics sunlight to enhance the light quality for each individual.
How do I schedule my headshot session?
To schedule your headshot photography session fill out the form at Book Now, or contact us directly by email for scheduling.
To secure your session date and time, 50% deposit and signed contract is required.
Payments will be invoiced and can be accepted through Square and Paypal. Contracts are sent upon confirmation of scheduling details. The remaining total will be due the day of your schedule headshot session.
For more details about booking the Natural Light Studio or on-site bookings visit Booking Headshot FAQ↗
How do I prepare for my headshot session?
Once we are on set I’ll take it from there, I’ll guide you through some simple poses, postures and techniques that can get us ready for your new headshot.
Visit How To Prepare For A Headshot Session for more details.
What are my location options for my headshot session?
All of our individual and team headshot sessions include the use of the Natural Light Studio, located in northwest Portland, Oregon.
Other locations options are outdoor or on site at the client’s office.
At our studio the large windows allow the south facing light to illuminate the space providing diffused light for a soft flattering glow. You can choose from a handful of background colors, style set ups and posing furniture as options for your portrait.
The studio has a beauty station for touch ups or for your professional hair and makeup stylist. There is also a wardrobe space which is great for selecting outfits.
No charge for on-site or outdoor sessions. Some charges may apply.
Best Times for Headshots
When using our 7ft umbrella and strobe flash, we can photograph during anytime of the day in almost any lighting condition.
The strobe flash set up can be used in the studio, outdoors and on site at the client’s office.
For natural light indoor studio sessions, morning and early afternoon to an hour before sunset works best. Same rule apples for indoor on location sessions.
For outdoor sessions the best time to photograph is in the late afternoon when the sun is low in the sky, early mornings are an option also. With the time of year in mind, the best shooting time is 1-2 hours before sunset, depending on the length of your session. If large window light is available on location early booking times are possible.
Choosing the Right Headshot Background
In our Natural Light Studio located in NW Portland, Oregon, we photograph with a white background for most of our headshots. Depending on the client’s needs, we can desaturate the background, add a gradient, or change the color completely.
Studio backgrounds can provide a solid-color for your professional headshots. For business professional photos the most commonly used color are shades of gray. Shades of gray are clean, classic and suitable for most industries and work great with your website and social medial channels.
For brands, we can customize the background color to match.
View our Studio Background Guide
What happens after the headshot session?
A proof gallery is emailed for you to review and choose your selections.
Once selections are made they get professional retouching by our team and then are prepared for delivery. This can take 3-7 business days depending on quantity and scheduling.
Each image ordered outside the images in the package are $55 each, retouching, formatting for print and web use and copyright included.
View our Proof Gallery Guide
What are the delivery details?
Each photograph selected from the proof gallery is retouched then formatted in three file formats for print and web.
Download delivery is provided through Dropbox for easy and quick use.
For more about what files sizes are commonly used, when to use the file sizes, and why clients use different file sizes view the Top 3 Digital File Sizes for Photos.
View our Headshot Retouching Guide
Crop, Image Size and Resolution
An example of multiple crop options for each selection made from the proof gallery. Most images are in an 8×10 vertical and square crop. The horizontal crop is usually by request.
Three file sizes included in delivery
- Print 12 inch long, 300dpi 5 MB
- Large Web 2,000 pixels long, 180 dpi 1.5 MB
- Website Sized 1,080 pixels long, 180 dpi 100 KB
Other Session Details
Hair and make up as a service is not included, however, it is highly recommended depending on the desired presentation.
View How to Prepare for a Headshot Session in our FAQ.
In poor lighting conditions, studio strobe lighting may be used as a way to mimic the natural lighting or any other desired style upon request for an additional costs.
Learn more about the photographer’s style and story by visiting About Erica.
Visit our Headshot Guides for more information.
Owner, Head Photographer
About Erica
Erica is the Owner and Head Photographer with over a decade of experience in headshot photography services. She earned her BFA in photography and design from The Art Institute of Portland.
Staff Photographer
About Jamie
Staff Photographer
About Jodhi
Jodhi Mather-Pike is a staff photographer at Erica J Mitchell Photographer providing our clients with high quality natural light headshots at our Portland studio, on-site for company headshots and event photography services. He studied photography with the iconic Magnum Agency in Paris, France.
Headshot Pricing
Learn about our individual headshot pricing, company team headshot pricing and team group photos.
How much do individual headshots cost?
Our individual headshot sessions start at $325 for 1 final photo. We have session packages for more time and more final photos for providing more photos for client’s website, social media and other marketing materials.
Individual Headshot Pricing is based on:
1. The amount of time used to photograph during your session. This determines how many images you’ll have to view in the proof gallery to make your selections.
2. The number of final retouched photos.
All pricing include
• Session time
• Studio rental
• Number of high resolution fully edited photos delivered to you in an easy online gallery in large web and print file formats
Great for Business Owners, Entrepreneurs, Corporate Executives and Directors, Doctors, Residency Students, Lawyers, Therapists, Authors, Real Estate Agents/Realtors, Artists, and for those looking to updating your professional Linkedin profile photo.
Pricing for Individual Sessions
Get started by selecting from our 3 individual headshot sessions.
Our Basic, Classic, and Lifestyle sessions are custom made to provide the right amount of photography time and final image selections for your new Linkedin Profile and your website.
Basic
- 20 Minute Session
- 1 Final Retouched Photo
- Includes Studio Rental
- A quick 20 minute headshot session usually gives enough time for one outfit, one location or set up and a couple of lighting options.
- This is great for executives, real estate agents, speakers, lawyers and other business professionals looking for a new headshot for their website and LinkedIn profiles.
Classic
- 40 Minute Session
- 3 Final Retouched Photos
- Includes Studio Rental
- The Classic Headshot Session is the most popular package with a 45 minute photography session and 3 final retouched photos included.
- The Classic Package allows for your proof gallery to have more outfit changes and expressions with multiple background and lighting options. This is a great option if you are building your online brand.
Lifestyle
- 60 Minute Session
- 5 Final Retouched Photos
- Includes Studio Rental
- If you are looking for more, a 60 minute session with 5 selections for $775 is great for those strategically interspersing styles of portraits to use across all touch points in their business.
- You’ll have a range of locations or sets, outfits and poses to choose from in your proof gallery.
How much do Company Team Headshots cost?
We offer group headshot sessions for companies seeking new or updated headshots of their employees and teams.
Team headshot sessions start at $240 per person for a group of two employees. The more emoployees at the session, the cheaper the price per person is.
Minimum two staff members required for group pricing.
Add a team photo for $55.
All Pricing Includes:
- Corporate group photography sessions (5-10 minute each)
- Proof gallery for selecting
- 1 final retouched photo in two file formats for print and web
- Image usage rights
- Includes Studio Rental
Great for marketing executives, new hires, corporate events and retreats, hybrid and remote team in person workshops, and updating photos of your team members on your company website.
Corporate Team Headshot Pricing
1 person 20 min $325
See Individual Pricing for more information.
2 – $240 each
3 – $225 each
4 – $210 each
5 – $195 each
6 – $180 each
7 – $170 each
8 – $160 each
9 – $150 each
10 – $145.00 each
11 – $135.00 each
12 – $130.00 each
13+ $125.00 each flat rate
Add a Team Group Photo
While bringing your team together, add a team photo to share with your board members, share on your social media and on your website. Team photo add-on is an extra $55.00.
